To further optimise your fleet operations, you can share assets with clients or partner companies.
Please note that only administrators can share assets. If you do not have admin rights, contact a Railnova administrator within your company. Your admin will share the necessary assets with the partner company for you.
Sharing assets
On the administration page, go to the "Assets" section and select "Shared data".
You will see an overview of all the sharings that exist between your company and your partners.
You can search for a specific asset in the keyword field or narrow down your search to a company or delegation.
If no sharing already exists with a specific company or for a specific asset, you can click on "Add sharing" to create a new one.
Add a name for your asset sharing. We encourage you to use the semantic “Your Company -> Other Company” as a naming convention
Select the company with which the assets will be shared
Select the delegation (see below)
Optionally, indicate a specific time frame during which the asset sharing will be active
Select the assets to share from the left column "Available Assets" and move them with the grey arrow to the right column "Chosen Assets".
Save your new sharing. You can always go back and edit it later on if needed.
Please note that assets are shared with companies, not with specific persons within that company.
When creating a new sharing on the Railnova platform, you have the possibility to choose the permissions (delegation) you wish to give to the company for the assets that are shared with them. The chosen delegation defines which specific actions people can perform, and it doesn’t restrict or give access to specific modules. Access to modules is defined in their own user role. Note that this does not modify the individual user's role or access.
If a user’s role allows him to modify interventions, for instance, but you don’t allow it in your sharing, they will not be able to modify interventions for the assets that you share with them.
Delegations
When creating a new sharing on the Railnova platform, you have the possibility to choose the permissions (delegation) you wish to give to the company for the assets that are shared with them. The chosen delegation defines which specific actions people are able to perform.
You can view the available delegations in the "Assets" section under "Delegation".
There are already over 20 predefined public delegations that you can choose from. Simply click on each of them to see the permissions and decide which one better suits your needs.
Note that these public delegations are available for every customer and thus cannot be modified.
Some standard delegations are:
read_write_dashboard: no additional limitations outside of the limitations of the users' role
read_write_dashboard_cannot_change_asset_status: the users of the company you are sharing locomotives with can not modify an asset's operational status
read_only_dashboard: the users of the company you are sharing locomotives with have limited (read-only) access to the operational dashboard.
You can also create your own delegations by clicking on the green button "Add delegation" on the top right of your screen.
Choose a delegation name and a key (with underscores between words), select the permissions, then save your new delegation by clicking on the "Save" button in the upper right corner of your screen.
Once they are created, these delegations are only available for your company.
Assets shared with
If you are a company admin and would like to know with which companies an asset is shared and which user shared the asset with this company, go to the admin menu, head to the section Assets -> Assets, look up the asset and click on the blue asset ID link.
Navigate to "Config" and review the details under "Shared with".
Stop sharing
If you want to stop sharing one or more assets with another company on the platform, go to the administration page, then navigate to the "Assets" section and select "Shared data".
Look up the sharing and click on the "Name" of the sharing.
Remove asset
To stop sharing an asset with another company, you have two options:
Remove the asset from the chosen asset list
If the sharing contains several assets, remove the asset you no longer want to share by selecting it in the chosen assets list and then moving it to the available assets section with the arrow pointing to the left. Once you are done, remember to Save your changes.
Delete the sharing
If the sharing only contains one asset and you want to stop sharing this asset with the other company, or if you want to stop sharing all assets of sharing, you can't move the asset from the Chosen Assets list to the Available Assets list, as it is not possible to have an empty sharing without an asset.
In this case, you need to Delete the sharing entirely.
Note that once a sharing is deleted, it can't be reversed. If you want to share the asset again, you'll need to create a new sharing as described above.
Support
Do you still have questions? Go to the Railnova platform and click "Contact us" for help!
